Whether you’re an experienced or a novice project manager, you definitely need help to do your job and make sure your projects get done on time and on budget. To accomplish this you need to rely on your team but also on your project manager software.
If you didn’t use a dedicated software to help you manage your projects, or if you’re looking to change the one you’re using now before you proceed you have to clearly understand the benefits it has to offer.
Note: If you are a manager looking for a top online resource distribution tool, check out this article about resource scheduling software.
Streamline projects workflow
A dedicated software for project managers allows you to manage the project from the very beginning until its completion. This means you have to use just one software to manage and take care of all aspects related to the project. This also translates into fewer steps, fewer bottlenecks, and implicitly, less frustration.
The software allows you to assign and delegate tasks to your employees and co-workers. Most tasks are interconnected. Sometimes, several people are working on the same tasks. In order to save time, the people involved need to talk about task updates and their progress. Because everything happens in real-time, you can implement changes immediately, with no delays.
Better planning and scheduling
Basic projects require basic planning and scheduling, which sometimes can be done with pen&paper or the old battered Excel. But when the project is more complex the dedicated project manager software is a must. It can automatically calculate and adjust the schedule based on the information you provide or small changes that you operate. This way the software saves you time that you can invest in more important activities.
Bird’s-eye view on all activities
The project manager is a multi-tasking “machine”. He needs to keep an eye on everything that happens in a project, identify or anticipate potential problems and adjust or change the plan before it’s too late. The project management software allows the project manager to see all this in a snapshot through dedicated and easy to follow dashboards or in-app notifications and emails.
Improved client communication
Staying in touch with the client after the project has begun is a good practice. It can save you time. You keep them posted with updates, get feedback, and change things. Project manager tools allow you to give them access to the system, check the progress, or generate reports that you can share in one click with the client.
The dedicated software for the project manager offers several benefits. Whether you’re looking for your first project management software or trying to change the one you’re using, go through this list. Pay close attention if the functionalities it offers allow you to take advantage of all these benefits.