Laurentiu Bancu
Laurentiu Bancu

An In-Depth Look at the Top 8 Modern Project Management Tools

Paymo Project Overview

Project management tools have come a long way in the last few years. We thought it was about time for a detailed article about the modern tools designed to support the ways teams work today.

Modern project management tools are a mix of strong functionality, intuitive features and a clear user interface.

We scoured the market to come up with the top 8 tools. These are products that scale with you, let your team manage their projects the way they want to and have a user experience that isn’t… horrible.

The tools that made the shortlist are, in no particular order (click on each one to jump directly to the review):

We’ve extensively tested these tools and we’ve got loads to share. You’ll find out what the benefits are, whether they are right for your team, and what you need to get going. Plus we’ve assessed what you might find missing from each tool so you’re going into your decision with your eyes open.

But first, let’s look at some of the key criteria for choosing any project management tool.


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Jan Lukacs
Jan Lukacs

Introducing Smart Scheduling

As promised, we’re back with some exciting updates for resource scheduling. Most organisations still rely on a suite of tools to plan projects, schedule, track time and build reports. This fragmented process makes project managers and planners struggle by juggling different tools that usually don’t integrate well with each-other.

With the introduction of Smart Scheduling we’re hoping to make this process much smoother by suggesting bookings automatically based on previously entered data. Paymo will create ghost bookings for all your assigned tasks with start and due dates – managers will simply have to convert them to real bookings and make adjustments when needed. When creating bookings for tasks with time budgets, the system will now show you how much time was estimated and how much is still available for booking.

The scheduler has now support for employee leaves and company leaves. You can view all leaves on your timeline and easily add leave days to any employee directly on the scheduler. In addition, you can define custom leave types with notes attached (leave days and types can be defined under a new section in “Company Settings” called H.R. Settings).

Other Updates

  • The web timer now runs on the backend, this means that you’ll no longer lose your timer when closing a browser window by accident.
  • The Paymo integration is now available on the GSuite Marketplace; if you’re a GSuite (Google Apps) user we recommend installing it.
  • Project & Task time budget alerts – you can now define a threshold that will trigger an alert when the tracked time for a project or a task reaches the threshold.
  • Import time from bookings – adding time based on bookings is now extremely easy, just head to “Add Bulk Time” and click on the “Import from bookings” link – this will pull all your booked time directly in the timesheet (you can make adjustments where needed).

Coming soon – Scheduler filters, project budgets & available time for bookings.

8 Comments on Introducing Smart Scheduling

Amit Patel
Amit Patel

How to Deal With Project Failure

Project management is a gamble. In business, you make decisions, and sometimes they’re wrong. No matter how solid your plan is, no matter how well your team works together, no matter how much experience you have, and no matter how much capital you have to work with, failure is always a possibility.

When a project fails, it can be devastating: team members can be let go, clients can be lost, and confidence in your company can be shattered, both from the public and from your own team. This article will help you deal with project failure, identifying some tips that should help you pick up the pieces and start again, better than before.

Move Quickly

As soon as you suspect that a project is about to fail, take actions to mitigate the damage. Ideally, you’ll be able to see failure coming, and have some time to figure out what you can do in order to prevent the fallout from devouring your company. This can mean issuing a recall for a consumer product, contacting the financial backers ahead of time to warn them, and in extreme cases, downsizing to ensure your company is lean enough to weather the storm.


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Jessica Barrett
Jessica Barrett

Kanban vs Task Lists: How to Determine What’s Best for Your Team

Your team’s communication and productivity depend largely on setting clear expectations about goals and keeping individual team members accountable. Over the last decade, the tech world has spawned a variety of project management tools to support teams in this regard. In response to the increasing demands of modern teams and processes, the market has seen the advent and continued development of tools based on both task lists and Kanban.

Task lists are fairly straightforward — some variation of an itemized list with due dates and items assigned to specific team members. Kanban-based tools, on the other hand, use a system of cards and “swimlane” categories to visualize work in progress.

When you set out to determine which kind of project management software is best for your team, it’s important to first understand your specific needs and team dynamics. Before you start comparing systems, decide which features will be of critical importance to your team based on their current workflows, team size, mobile needs, and industry.

While a task list tool offers teams a simple way to assign and track their work, Kanban tools help you easily see your project as it’s progressing. Let’s take a look at some of the major features both tools provide:


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Laurentiu Bancu
Laurentiu Bancu

A New Paymo Integration: Get Paid Through Payoneer

Paymo users now have the possibility to get paid directly through Payoneer.

Payoneer offers a simple way for overseas customers to pay you directly. With one click on the ‘Pay with Payoneer’ button,  the client will have a choice of a  simple, secure, and low-cost way to pay.

Benefits for you and your client

You choose the way you access your funds – Payments are made directly to your Payoneer account. You can then:

  1. Withdraw funds to your bank account in your currency.
  2. You can order a Payoneer prepaid MasterCard® and use it everywhere MasterCard® is accepted.
  3. You can pay anyone in the Payoneer network for free. Whether you’re paying suppliers, contractors, or other freelancers, Payoneer users pay each other free of charge no matter where they are in the world.
  4. Hold funds in your account without incurring any fees and decide how to use them later.

Avoid currency fees – Overseas customers will be able to pay you in their currency, saving them currency conversion fees. For you, it means never losing business due to the hassles of paying internationally.

No hidden fees – In order to know what you’re paying, Payoneer uses the official mid-market exchange rate and employs competitive fees for international payments.

2 Comments on A New Paymo Integration: Get Paid Through Payoneer

Jan Lukacs
Jan Lukacs

Paymo Down – Amazon AWS outage

UPDATE: Paymo is up and running again.

We deeply apologize to all of you who were affected by this.

Due to an ongoing situation at Amazon AWS (our cloud provider) all Paymo services are currently down. We’re monitoring the situation and hope to be back online as soon as possible.

12 Comments on Paymo Down – Amazon AWS outage

Jan Lukacs
Jan Lukacs

Paymo Resource Scheduling

After months of hard work we’re back with a mega-update that will make 2017 your best planned year. We’re excited to bring Resource Scheduling to Paymo.

Paymo Resource Scheduling

Now you can visually manage your work, people and time bookings in a beautiful timeline. The Paymo resource scheduling tool will allow you to:

  • click & drag to schedule bookings and assign tasks directly on the timeline
  • check what employees will be working on and how their time is booked
  • easily answer questions like who’s booked and who’s available for work
  • see at a glance which employees are overbooked or under-booked
  • view your schedule timeline by employee or project list, switch between them with a single click
  • the timeline updates bookings in real time, so managers can see booking updates right away without page reloads

The best news? It’s included in your base subscription, you start planning right away, No extra fees – available starting today. We’re not stopping here though, in the following period we plan rapid updates that will add extra features that make scheduling and planning even better.

Other important updates

  • a new way to add bulk time for multiple projects for a whole week
  • you can now toggle email notifications at project level
  • we’ve added support for a new payment gateway – Payoneer
  • your client details (name, address, etc…) can now be added, removed and reordered in your invoice templates
  • added a new filter for assigned users in projects table view
  • email notifications are now sent when a task changes status (columns) in the progress board
  • added a new column in table view that displays Hours Left
  • on the project dashboard, the “hours worked” box we updated to show hours remaining from the total budget
  • hourly rates are now editable in project templates
  • you can collapse rows now in the progress board when the view is grouped by user
  • you can now sign-in to Paymo using your Google Account. (if your current Paymo email address is a Gmail/Google Apps you will be able to login directly by clicking on the “Sign-In with Google” button on the login form. Attention: If you try to login with a different Google email account than the one we have on file the system will set up a new account for you).

Let us know what you think in the comments section below, we hope you’ll enjoy the new features!

25 Comments on Paymo Resource Scheduling

Brad Egeland
Brad Egeland

Ensuring Enterprise Adoption of the Project Management Tool

Nobody really desires to read long, boring directions or take several days of classes to learn something new that is being pushed on them in the workplace. They may do it because they must do it for their job, but that doesn’t mean that adoption of the new project management tool or process will be good, efficient or even result in wide use and acceptance. If people don’t want to do something, they will often try to find away around doing it or at least doing it thoroughly and well. And inefficiencies in the usage and adoption process of a new practice, tool or methodology results in higher costs and workplace issues and conflicts. Not a good place to go.

So, when we are working to ensure the widest and easiest and fastest way to full enterprise adoption of a new process or app we need it to be something that is easy to understand and something that will actually make their work lives and jobs easier. Hopefully it will even save them time on processes they are currently performing.


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Laurentiu Bancu
Laurentiu Bancu

95% of project managers still use two or more tools for managing projects

This is just one of the key findings of a research conducted by GetApp Lab, on online resource for PM buyers.

PM Tools

Almost 74% of PMs are using between two and five tools, and 95% are using two or more. This is a clear indicator that there’s a disconnect between the available apps and the workflows/processes that PMs use for managing projects. There are a few reasons why this happens, and one of them has a lot to do with the workflows implemented in project management software. There are many types of workflows used in small/medium companies, and it’s almost impossible to find a solution that can completely satisfy all of them. Integration with third party apps is often a decent solution, but the integration has to be flawless in order to be efficient too.

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Laurentiu Bancu
Laurentiu Bancu

Major Update to Tasks

We’re excited to announce that we’ve launched an updated tasks management component, rebuilt from the ground up.

New Tasks

Here’s the list of improvements:

  • a new filtering system with more options
  • improved real time collaboration
  • improved drag & drop functionality
  • inline editing for task lists
  • improved performance when working with thousands of tasks in a single project
  • added the ability to change the progress board status from simple & table view
  • added tracked time by user and total time tracked for each task in simple & table view
  • added the ability to delete files from simple & table view
  • new task animations

Please let us know what you think about these changes in the comments section below.

15 Comments on Major Update to Tasks

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