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Complete Feature List

Teal Stain

Planning & Scheduling

milestone
Milestones

You are able to set up alerts for major events that require special attention during the lifetime of a project.

Project Templates
Project Templates

You can create and reuse task templates based on a current project for future use.

Gantt Charts
Gantt Charts

The software offers a Gantt Chart view to illustrate a project’s start and finish dates as well as its summary elements.

Portfolio Gantt Chart
Portfolio Gantt Chart

It offers the "big picture" and information about all projects in one screen.

Critical Path
Critical Path

The software highlights the longest path of planned activities together with the earliest and latest that each activity can start and finish without making the project longer.

Team’s Tasks
Team’s Tasks

View all tasks across all projects grouped by Task Priority/Due Date/Project.

Task Management

Comment on Tasks
Comment on Tasks

You can comment on individual tasks and keep all the details of the task in context.

Comment on Tasks
Dependencies

You can set dependencies to indicate that a task relies on the status of a separate task to be performed.

Multi-User Assigning
Multi-User Assigning

You can assign multiple users to the same task.

Task Duration
Task Duration

You can set the length of time necessary to complete a task.

Task Templates
Task Templates

You can save time by creating templates for common tasks for later use.

Task Hours Budget
Task Hours Budget

You can set the amount of hours it will take to complete a task.

Kanban Boards
Kanban Boards

You can define and create a workflow and move project tasks through sequential and logical steps.

Task Priorities
Task Priorities

You can set task priorities (Critical, High, Normal, Low) and filter based on them.

Task Alerts
Task Alerts

You can set a Due Date alert to be notified a couple of days before the task is due, or a Time Budget alert to be notified about the percentage of time tracked from the task budget.

Convert Project into Estimate
Convert Project into Estimate

You can convert a project together with its tasks, time estimates, and costs into an estimate, which can be further edited if needed.

Meta Kanban Board
Meta Kanban Board

View all tasks across all projects as a board, which groups them according to their corresponding workflow.

Recurring Tasks
Recurring Tasks

You can create a task and set it to repeat on a daily, weekly or monthly basis.

Resource Management

Events / Holidays
Events / Holidays

You can adjust the resource calendar to account for company time off, special events, or holidays.

Resource Calendar
Resource Calendar Views

You can view your resource allocation on a calendar to get an overview of resources usage.

Resource Exceptions
Resource Exceptions

You can adjust the resource calendar to account for a team member's time off.

Resource Load Chart
Resource Load Chart

You can get a real-time view of the workload and availability of each resource.

User Permissions
User Permissions

The administrator can determine the level of user access within the project management software.

User Permissions
Unscheduled Work

You can view all the task that don’t have a start and end date at a user and project level.

Financial Management

Budgeting
Budgeting

You can set a project budget and measure an outcome against it.

Expense Tracking
Expense Tracking

You can track expenses for a project or work item, and tag them for ease of filtering.

Financial Indicators
Financial Indicators

You can view the financial health of a project in terms of estimate vs. actual budget.

Fixed Price Rates
Fixed Price Rates

You can set a fixed price rate on a work item, such as a task, to indicate the price of fixed-cost items on a project.

Time Based Rates
Time Based Rates

You can set a hourly price rate on a work item or a resource.

Billing Priorities
Billing Priorities

When creating projects you can choose the rate that has priority during billing.

Team Collaboration

Activity Stream
Activity Stream

The software has a stream of recent activities performed by all users.

Real-Time Discussions
Real-Time Discussions

You can collaborate in real-time with other team members using the dedicated discussions and comments area.

Notifications
Notifications

Email notifications for important updates are automatically sent to resources, like being assigned a new task or being removed from an older one.

File Management

Attach Files
Attach Files

You can attach files from your computer or Google Drive directly to a project or a task.

file-organizer
File Organization

You can organize files within a central file storage location for each project.

Unlimited Storage
Unlimited Storage Space

The Business plan offers unlimited storage space as part of your package at no extra cost.

Time Management

Time Clock
Time Clock

You can start and stop a built-in clock to accurately track work time on a task.

Time Tracking
Time Tracking

Users are able to track and log time on a given task.

Bulk Time
Add Bulk Time

Add multiple time entries in one screen.

Desktop Apps
Desktop Apps

Track work time using a desktop application for Windows, Mac OS X, or Linux.

Automatic Time Tracking
Automatic Time Tracking

You can track everything you do on your computer and link entries to ongoing projects.

Reporting

Time Reports
Time Reports

You can create reports to show the time allocated and/or spent on certain tasks or projects.

User Reports
User Reports

You can create and view reports on each user within your projects.

Report Exporting
Report Exporting

You can export/download reports into various file formats.

Report Sharing
Report Sharing

You can share reports with your clients to keep them informed about the project progress, or with your team if necessary.

Customization

Additional Languages
Additional Languages

The software is available in 20 languages.

Customizable Dashboard
Customizable Dashboard

You can customize the display and layout of your dashboard.

Customizable Workspace
Customizable Workspace

You can customize the display and layout of your work areas.

Invoicing

Create Estimates
Create Estimates

The software allows you to create estimates that can be converted into invoices with a single click.

Create Invoices
Create Invoices

You can issue and send invoices to your clients.

Multi-language Invoices
Multi-language Invoices

You can create invoices from templates in 15 languages.

Recurring profiles
Recurring profiles

You can generate and send invoices automatically based on your settings.

Direct Payments
Direct Payments

You can create invoices in Paymo and let your clients pay you directly from the invoice through a payment gateway.

Email Templates
Email Templates

You can create email templates that are used for sending estimates, invoices and payment reminders.

Mobile

Android App
Android App

You can download a native Android application to track work time on the go.

iPhone App
iPhone App

You can download a native iPhone application to track time on the go.

Integrations

API

Application Programming Interface

The software has a set of routines, protocols, and tools for building software applications.

Zapier
Zapier

Zapier allows you to connect with more than 1000 apps, facilitating task automation, and getting more out of your data.

adobe cc
Adobe CC Extension

Integrate the Paymo widget into your favorite Adobe apps to track time or view your time entries.

Google Apps
Google Apps

You can sign-up/sign-in with a Google account and add files in Paymo from Google Drive.

Google Calendar
Google Calendar

Sync tasks from Paymo to Google Calendar.

quikcbooks
QuickBooks Online

Export your invoices into QuickBooks Online and register payments to be synced back in Paymo.

xero
Xero

Export your invoices to Xero and register down payments to be synced back in Paymo.

slack logo
Slack

Integrate Slack with Paymo to add tasks, projects, start the timer and more right from your Slack interface.

typeform logo
Typeform

Typeform allows you and your clients to add projects, tasks, and files in Paymo whenever a form is submitted.

jotform
JotForm

JotForm allows you and your clients to add projects, tasks, and files in Paymo whenever a form is submitted.

Lambdatest
LambdaTest

Register a bug in LambdaTest, a cross-browser testing app, then push it into Paymo together with its testing environment.

PomoDone
PomoDone

Add a Pomodoro timer on top of Paymo to work in batches of 25 minutes and block any interrupting websites.

Rethink Logo
Rethink

Sync all your Paymo files to Rethink along with your other files from your desktop, cloud apps, and tools in one place.

GrandTotal
GrandTotal

The GrandTotal integration allows you to track work in Paymo and then invoice that time with GrandTotal, a desktop application for Mac.