How automatic Time Tracking can help with Project Management
We all know that putting in the effort to be more organized pays up in the end. But it’s a serious hassle. Especially when it comes to time tracking. As a project manager or business owner, you want your team to work without interruptions and distractions (especially if they multi-task a lot), and some employees find clocking in and out can be annoying. Sometimes they just want to stay focused on what they need to do and worry about all the time tracking technicalities at the end of the day. And they should be able to do that. With PaymoPlus, they can!
PaymoPlus is an automated time tracking app that will record in fine detail everything happening on your employees’ computers – all the files, apps, browser tabs they open – letting you know exactly how much time they’ve spent doing what. They can then just assign the recorded time entries to the appropriate tasks at the end of the day. But let’s see in more detail what the benefits of automated time tracking are:
Better chance of meeting deadlines
When it comes to deadlines, it’s always better to have things done a few hours earlier than a minute too late, or so Shakespeare said. If your team is working on a project and you notice things are moving slower than expected, you can use the detailed time entries in your automated time tracking app to see where the road block is. Maybe an employee is spending too much time on a minor task, or maybe you find out some members of your team are simply overwhelmed and they need help. If you notice this in time, it will be much easier to repair the situation and still have a chance to meet your project deadline.
Your team’s work will never go unpaid
Automatic time tracking will give you an accurate report of how your employees spent their time, so not a single minute of their time spent working will remain unbilled. If they were to use a regular timer, there could be activities they might not even take into consideration or forget about, like sending an email to the client or talking to a colleague about a project on IM, but these all add up and it’s only fair your team gets paid for them. And with everything being so precise, you won’t have to worry that you’re overcharging the client either. There will be no more guesstimates and this will give both you and your client a sense of satisfaction that everything is done fairly.
Improved project estimations
If you can accurately assess how much time each member of your team spends on a certain task, you can allot the right number of hours to a project that has similar tasks. Say you have a $5,000 budget for a project that would typically take 250 hours to complete, but you remember from a previous project that your web designer spent 50 hours in Photoshop when you only thought it would take him 30 hours. You can therefore adjust your budget, make sure you get paid for your entire work, and also show it as proof to the client if necessary.
Avoiding work overload
By accurately estimating how much time your employees need on specific tasks and projects, you can also avoid overworking your team. You will no longer take on projects and then realize you can’t meet the deadline and be forced to make your employees work overtime. This will create unnecessary frustration for both you and your team when it can totally be avoided.
Prioritizing important tasks
There are important tasks, there are urgent tasks, and then there are the non-essential ones. You always want your team to focus on what’s important and take care of the urgent ones when the need arises, but few of them are truly urgent. If you know exactly how everyone in your team spends their time, you will notice if one of your employees is spending too much time on a non-important task and you can let them know what your expectations are so they can realign their priorities.
More productivity by avoiding time drains
Some of your employees will spend a lot of time on Facebook or compulsively checking their email. And that makes you wonder how much of their time is spent productively and how much time is literally lost due to behavioral patterns. Many of them would be surprised to find out the truth about their patterns. And it’s not like they waste time on purpose – well, maybe sometimes, but that’s not the point. Most of them get into habits they aren’t even aware of and then wonder where the time has gone by at the end of the day. This is where an automatic time tracking app like PaymoPlus is so useful and can help them become aware of their bad habits and replace them with better ones. This will help your employees be more productive and also feel better about themselves and their work. After all, if they can’t acknowledge they have a problem, they can’t fix it, right?
Less frustration for employees
Many people find the need to start and stop a timer quite irritating. Some of them are heavy multitaskers and it’s really inconvenient for them to have to remember to maintain the timer in between tasks, while others just forget about it or simply get distracted by other activities like reading articles or checking Facebook, and they forget to stop and restart the timer in between work. With PaymoPlus, your team members can just install it and it will automatically start recording their activities every time they boot up their computer. This way, they can just forget about the timer and match everything up at the end of the day. They will also no longer feel the need to put in fabricated estimates in their timesheets when they realize they forgot about the timer.
There are a lot more awesome features to automatic time tracking, but I didn’t want to make this too long. If you want to know more details about PaymoPlus, please click here.