In project management, the “critical path” refers to the longest sequence of dependent or floating tasks that must be completed in order to get the project done on time.
People sometimes think that the tasks on this “path” are the most important (difficult or expensive). The critical path only refers to the time required to complete the tasks. You can identify if a task is on the critical path. If delayed by one day, it can influence the duration of the project.
Note: There are project tools designed to help you visualize critical paths. Check out this article, in which we reviewed modern project management tools, from the low-cost to the most expensive ones, to make it easier for you to choose from. Having said this, choosing project work methodology depends on your type of activity.
In the Gantt Chart above, we have 5 tasks on the critical path (“Client meeting,” “Project report,” “Wireframing,” “Design,” and “Front end development”). If any of these are delayed by one day, the duration of the entire project will increase by one day (if the duration of the remaining tasks stays the same). The other two floating tasks (“Creating content” and “Architecture”) are not on the critical path because if they are delayed, they do not influence the duration of the entire project (they might become critical, though if there’s a huge delay and their duration exceeds the duration of the entire project—a 7 or 6-day delay in this scenario).
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The importance of the Critical Path
In the first place, the critical path is an indicator of the earliest date a project is planned to complete. When the critical path is highlighted, the project manager knows exactly what critical tasks he has to keep an eye on. When a delay occurs, he has two options: automatically reschedule the remaining activities while keeping their initial duration (this will result in delaying the whole project) or reduce the estimated time of one or multiple tasks in order to keep the initial project completion date.
There are some situations when lag is present between dependent tasks, and this might change the way the critical path is displayed.
Here we have a sequence of tasks. The critical path is represented only by the “Front end development task.” Why? There’s a one-day lag between “Design” and “Front end development.” This means that precedent tasks are not considered critical (yet). If there’s just a one-day delay, it won’t affect the end date of the entire project. If the “Design” task is delayed by one day and the lag is removed, the design task becomes critical. Any other delay will have an impact on the finish date.
Another scenario is when you specifically define the lag duration between two dependent tasks. In this case, the precedent tasks will be on the critical path too. Any delay in the precedent tasks will reflect on the finish date.
If the lag is longer than the one set, the precedent tasks will appear as critical when the lag duration matches the one set by the manager.
For online Gantt chart software to create customizable dependencies, read our latest listicle and the advantages of Gantt charts in general.
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First published on January 6, 2020.
Laurențiu started his marketing journey over 18 years ago and now leads a marketing team. He has extensive experience in work and project management, and content strategy. When not working, he’s probably playing board games or binge-watching mini-series.