Amit Patel
Amit Patel

How to Deal With Project Failure

Project management is a gamble. In business, you make decisions, and sometimes they’re wrong. No matter how solid your plan is, no matter how well your team works together, no matter how much experience you have, and no matter how much capital you have to work with, failure is always a possibility.

When a project fails, it can be devastating: team members can be let go, clients can be lost, and confidence in your company can be shattered, both from the public and from your own team. This article will help you deal with project failure, identifying some tips that should help you pick up the pieces and start again, better than before.

Move Quickly

As soon as you suspect that a project is about to fail, take actions to mitigate the damage. Ideally, you’ll be able to see failure coming, and have some time to figure out what you can do in order to prevent the fallout from devouring your company. This can mean issuing a recall for a consumer product, contacting the financial backers ahead of time to warn them, and in extreme cases, downsizing to ensure your company is lean enough to weather the storm.


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Jessica Barrett
Jessica Barrett

Kanban vs Task Lists: How to Determine What’s Best for Your Team

Your team’s communication and productivity depend largely on setting clear expectations about goals and keeping individual team members accountable. Over the last decade, the tech world has spawned a variety of project management tools to support teams in this regard. In response to the increasing demands of modern teams and processes, the market has seen the advent and continued development of tools based on both task lists and Kanban.

Task lists are fairly straightforward — some variation of an itemized list with due dates and items assigned to specific team members. Kanban-based tools, on the other hand, use a system of cards and “swimlane” categories to visualize work in progress.

When you set out to determine which kind of project management software is best for your team, it’s important to first understand your specific needs and team dynamics. Before you start comparing systems, decide which features will be of critical importance to your team based on their current workflows, team size, mobile needs, and industry.

While a task list tool offers teams a simple way to assign and track their work, Kanban tools help you easily see your project as it’s progressing. Let’s take a look at some of the major features both tools provide:


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Laurentiu Bancu
Laurentiu Bancu

A New Paymo Integration: Get Paid Through Payoneer

Paymo users now have the possibility to get paid directly through Payoneer.

Payoneer offers a simple way for overseas customers to pay you directly. With one click on the ‘Pay with Payoneer’ button,  the client will have a choice of a  simple, secure, and low-cost way to pay.

Benefits for you and your client

You choose the way you access your funds – Payments are made directly to your Payoneer account. You can then:

  1. Withdraw funds to your bank account in your currency.
  2. You can order a Payoneer prepaid MasterCard® and use it everywhere MasterCard® is accepted.
  3. You can pay anyone in the Payoneer network for free. Whether you’re paying suppliers, contractors, or other freelancers, Payoneer users pay each other free of charge no matter where they are in the world.
  4. Hold funds in your account without incurring any fees and decide how to use them later.

Avoid currency fees – Overseas customers will be able to pay you in their currency, saving them currency conversion fees. For you, it means never losing business due to the hassles of paying internationally.

No hidden fees – In order to know what you’re paying, Payoneer uses the official mid-market exchange rate and employs competitive fees for international payments.

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Jan Lukacs
Jan Lukacs

Paymo Down – Amazon AWS outage

UPDATE: Paymo is up and running again.

We deeply apologize to all of you who were affected by this.

Due to an ongoing situation at Amazon AWS (our cloud provider) all Paymo services are currently down. We’re monitoring the situation and hope to be back online as soon as possible.

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Jan Lukacs
Jan Lukacs

Paymo Resource Scheduling

After months of hard work we’re back with a mega-update that will make 2017 your best planned year. We’re excited to bring Resource Scheduling to Paymo.

Paymo Resource Scheduling

Now you can visually manage your work, people and time bookings in a beautiful timeline. The Paymo resource scheduling tool will allow you to:

  • click & drag to schedule bookings and assign tasks directly on the timeline
  • check what employees will be working on and how their time is booked
  • easily answer questions like who’s booked and who’s available for work
  • see at a glance which employees are overbooked or under-booked
  • view your schedule timeline by employee or project list, switch between them with a single click
  • the timeline updates bookings in real time, so managers can see booking updates right away without page reloads

The best news? It’s included in your base subscription, you start planning right away, No extra fees – available starting today. We’re not stopping here though, in the following period we plan rapid updates that will add extra features that make scheduling and planning even better.

Other important updates

  • a new way to add bulk time for multiple projects for a whole week
  • you can now toggle email notifications at project level
  • we’ve added support for a new payment gateway – Payoneer
  • your client details (name, address, etc…) can now be added, removed and reordered in your invoice templates
  • added a new filter for assigned users in projects table view
  • email notifications are now sent when a task changes status (columns) in the progress board
  • added a new column in table view that displays Hours Left
  • on the project dashboard, the “hours worked” box we updated to show hours remaining from the total budget
  • hourly rates are now editable in project templates
  • you can collapse rows now in the progress board when the view is grouped by user
  • you can now sign-in to Paymo using your Google Account. (if your current Paymo email address is a Gmail/Google Apps you will be able to login directly by clicking on the “Sign-In with Google” button on the login form. Attention: If you try to login with a different Google email account than the one we have on file the system will set up a new account for you).

Let us know what you think in the comments section below, we hope you’ll enjoy the new features!

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Brad Egeland
Brad Egeland

Ensuring Enterprise Adoption of the Project Management Tool

Nobody really desires to read long, boring directions or take several days of classes to learn something new that is being pushed on them in the workplace. They may do it because they must do it for their job, but that doesn’t mean that adoption of the new project management tool or process will be good, efficient or even result in wide use and acceptance. If people don’t want to do something, they will often try to find away around doing it or at least doing it thoroughly and well. And inefficiencies in the usage and adoption process of a new practice, tool or methodology results in higher costs and workplace issues and conflicts. Not a good place to go.

So, when we are working to ensure the widest and easiest and fastest way to full enterprise adoption of a new process or app we need it to be something that is easy to understand and something that will actually make their work lives and jobs easier. Hopefully it will even save them time on processes they are currently performing.


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Laurentiu Bancu
Laurentiu Bancu

95% of project managers still use two or more tools for managing projects

This is just one of the key findings of a research conducted by GetApp Lab, on online resource for PM buyers.

PM Tools

Almost 74% of PMs are using between two and five tools, and 95% are using two or more. This is a clear indicator that there’s a disconnect between the available apps and the workflows/processes that PMs use for managing projects. There are a few reasons why this happens, and one of them has a lot to do with the workflows implemented in project management software. There are many types of workflows used in small/medium companies, and it’s almost impossible to find a solution that can completely satisfy all of them. Integration with third party apps is often a decent solution, but the integration has to be flawless in order to be efficient too.

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Laurentiu Bancu
Laurentiu Bancu

Major Update to Tasks

We’re excited to announce that we’ve launched an updated tasks management component, rebuilt from the ground up.

New Tasks

Here’s the list of improvements:

  • a new filtering system with more options
  • improved real time collaboration
  • improved drag & drop functionality
  • inline editing for task lists
  • improved performance when working with thousands of tasks in a single project
  • added the ability to change the progress board status from simple & table view
  • added tracked time by user and total time tracked for each task in simple & table view
  • added the ability to delete files from simple & table view
  • new task animations

Please let us know what you think about these changes in the comments section below.

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Michael Sumastre
Michael Sumastre

4 ways to accelerate productivity with project management software

Project management software can help you keep track of your resources, tasks and activities, and ensure that your project is being delivered on schedule and under budget.  Without the right tool to support your projects, you are working blindly. Every problem that crops up can spell chaos, and you won’t have an easy way to keep track of people and resources. It can be very easy to miss deadlines and lose customers this way.

Effective project management can improve scheduling and increase overall productivity, even more so with the right PM software. Here are four examples of how to make it happen:

1.  Make sure tasks are completed on time

Most project management solutions provide task management features to make sure work is assigned to the right people, and that those people have all the information they need to get it done.

Choose a project management tool that lets you assign tasks, comment on specific action items, attach relevant details, and set durations and deadlines. Your productivity will also benefit if you can create dependencies between multiple tasks and assign more than one user to a single task. In some cases, you may even find pre-built templates you can use to set up common items.

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Camelia Zoica
Camelia Zoica

Project manager software benefits

Whether you’re an experienced or a novice project manager, you definitely need help to do your job, and make sure your projects get done on time and on budget. To accomplish this you need to rely on your team but also on your project manager software.
If you didn’t use a dedicated software to help you manage your projects, or if you’re looking to change the one you’re using now, before you proceed you have to clearly understand the benefits it has to offer.

Streamline projects workflow

A dedicated software for project managers allows you to manage the project from the very beginning until its completion. This means you have to use just one software to manage and take care of all aspects related to the project. This also translates into less steps, less bottlenecks in getting the job done and implicitly, less frustration.

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